Interface Privacy Policy

Introduction

At Interface, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines our practices concerning the collection, use, and protection of your data when you use our web applications: Voice Sheets and Brainstorm Search.

Our Applications

Voice Sheets

Voice Sheets enables users to record voice memos which are transcribed and organized into Google Sheets.

Google Drive Permissions

Voice Sheets requires permissions to delete, edit, and view all of the user's Google Drive documents. However, we assure our users of the following:

1. Limited Access: We will only access the sheets you explicitly share with the Voice Sheets application.
2. Minimal Data Viewing: For sheets connected to Voice Sheets, we will only view:
   • The name of your sheet
   • The names of your tabs
   • The headers in your sheets
   • Row 2 of your sheets, used as style and format example for the parsed output.
3. Content Privacy: We will not view the specific contents of your sheets beyond the elements mentioned above.
4. No Access to Unrelated Documents: While the permissions grant us broader access, as a company policy, we will not view or interact with any private documents not explicitly connected to Voice Sheets.
5. No Deletion Policy: We will never delete any of your Google Drive documents. Despite having the technical permission to do so, our application and our team are committed to preserving your data. The delete permission is requested only to allow our application to manage its own generated content if needed.
6. Data Writing: Our application will write new rows to your Google Sheets to add transcribed content from your voice memos.

Data Usage for Voice Sheets

1. Transcription: Voice memos are transcribed to text for integration into Google Sheets.
2. Sheet Organization: We use sheet names, tab names, and headers to organize transcribed content.
3. Analysis: Our team may analyze the structure of sheets (based on tabs and headers) for product improvement, but we do not analyze or access the specific content within cells.

Voice Memo Storage and Privacy

1. Storage: We store voice memos for users as part of the Voice Sheets service. This allows users to access their past recordings.
2. Privacy Commitment: We will not listen to these stored voice memos unless we receive specific permission from you to do so. This ensures the privacy and confidentiality of your spoken content.
3. Access Control: Only you have access to your stored voice memos through your account. Our staff do not have routine access to these files.
4. Transcription Retention: Transcribed text from your voice memos is stored in your Google Sheets as per your usage of the Voice Sheets application.

If we ever need to access your voice memos for troubleshooting or service improvement purposes, we will always seek your explicit consent first.

Brainstorm Search

Brainstorm Search is a mindmap tool that helps people search based on fragmented thoughts.

Data Collection

We collect minimal data to provide our services:

• For Voice Sheets:
  • Voice memos
  • Transcribed text
  • Sheet names, tab names, and headers
• For Brainstorm Search:
  • Node Content: Text you input into our "nodes" when responding to the prompt "What is on your mind?"
• For Both Applications:
  • Google Analytics Data: Standard internet log information and details of visitor behavior patterns
  • Hotjar Data: User behavior and interaction data on our website and application (excluding Google Sheets interactions)

We do not collect any other personal information unless explicitly provided by you.

Use of Data

We use the collected data for the following purposes:

• To provide and maintain our services
• To improve and develop our products
• To analyze usage patterns and enhance user experience
• To understand user behavior and optimize our website and application design (via Hotjar)

Data Retention

• Voice Sheets: Voice memos and their transcriptions are retained as part of the service. Transcribed data exists in your Google Sheets as per your usage of the application.
• Brainstorm Search: We retain the data collected through our nodes for a period of 1 year.

As we are an early-stage project, our long-term data practices may evolve. We will reassess our data retention policy periodically.

Third-Party Services

Interface uses the following third-party services:

• Google Analytics: For website traffic analysis
• Amazon Web Services: For data storage and processing
• ChatGPT: As our LLM (Large Language Model) source
• Google Workspace: For Voice Sheets integration
• Hotjar: For user behavior analysis and website optimization

While these services may have access to some user data, we do not sell or share your personal information with any third parties for marketing purposes.

Data Protection

We are committed to ensuring that your information is secure. We have implemented suitable physical, electronic, and managerial procedures to safeguard and secure the information we collect online.

Your Rights

You have the right to:

• Access the personal information we hold about you
• Request correction of your personal information
• Request deletion of your personal information
• Object to processing of your personal information
• Request restriction of processing your personal information
• Request transfer of your personal information
• Withdraw consent at any time, where we rely on consent to process your personal information

Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "last updated" date.

Contact Us

If you have any questions about this Privacy Policy, please email us at 0@intfc.co

Last updated: September 9, 2024